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Sample Order Workflow Guide for Air Bar Vibe 5

Published 2026 · VapeWholesaleHub trade desk

A disciplined sample workflow shortens the path from first interest to a Vibe 5 purchase order.

Buyers who treat sample order workflow as a commercial discipline rather than an afterthought tend to hold margin for longer.

Documentation is not paperwork for its own sake; on sample order workflow it is the difference between a clean clearance and a delayed one.

Why sample order workflow matters on the Vibe 5

Request samples with the final specification, not an approximation.

Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.

Evaluate across at least two weeks of real use.

Reference specification

Item	Value
Model	Vibe 5
Brand	Air Bar
Category	Vape Pens
Battery	1500 mAh
Output range	10-25 W
Capacity	6.0 ml
Charging	USB-C fast charge
Coil options	0.8 / 1.2 ohm
Carton quantity	200 units

Record findings so the next buyer does not repeat the work.

Practical notes for buyers

In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe 5.

Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.

Checklist

Keep certificates current and filed against the exact model name.
Record the arrival condition with photographs on the day of delivery.
Check carton quantities against the commercial invoice line by line.
Request batch photographs and a packing list prior to shipment.
Log sell through by account for the first eight weeks.
Retain one sealed sample carton from every batch for reference.

Commercial terms

Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.

Payment history is the single most reliable route to better terms, more than total annual volume.

Volume tier	Indicative unit level	Lead time
Carton (121 units)	Tier 1	30-45 days
Pallet (1541 units)	Tier 2	21-30 days
Container (18499 units)	Tier 3	7-12 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

How many Vibe 5 samples should we request?

Three to five units per shortlisted configuration is enough to judge consistency.

Can several models be mixed in one shipment?

Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.

Can packaging be adjusted for our market?

Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.

How quickly can a repeat order be produced?

For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.

Final word

If only one thing changes after reading this, let it be the habit of checking sample order workflow before reordering.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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