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How to Source Air Bar Box 5: Sample Order Workflow
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Box 5 purchase order.
What follows is a practical view of sample order workflow for the Box 5, written for people who place repeat orders rather than one off buys.
Consistency across batches matters more than peak performance for Box 5, and sample order workflow is where inconsistency first appears.
Why sample order workflow matters on the Box 5
Request samples with the final specification, not an approximation.
Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Box 5 |
| Brand | Air Bar |
| Category | Vape Pens |
| Battery | 1300 mAh |
| Output range | 10-60 W |
| Capacity | 1.0 ml |
| Charging | USB-C 1A |
| Coil options | 0.6 / 0.8 / 1.0 ohm |
| Carton quantity | 50 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
The most common mistake is optimising for the first order instead of the fourth, which is where Box 5 economics actually settle.
Consistency across batches matters more than peak performance for Box 5, and sample order workflow is where inconsistency first appears.
Checklist
- Record the arrival condition with photographs on the day of delivery.
- Agree in advance who pays for return freight on a defect claim.
- Check carton quantities against the commercial invoice line by line.
- Verify that artwork matches the approved compliance template.
- Log sell through by account for the first eight weeks.
- Confirm the exact configuration in writing before the deposit is paid.
Commercial terms
Agreeing a defect handling procedure before the first shipment removes emotion from later conversations.
Lead times are a function of component availability as much as factory capacity, so buffers should reflect both.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (175 units) | Tier 1 | 21-30 days |
| Pallet (643 units) | Tier 2 | 7-12 days |
| Container (11564 units) | Tier 3 | 21-30 days |
Frequently asked questions
How many Box 5 samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
How quickly can a repeat order be produced?
For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Final word
Start with one change, measure it over a quarter, then decide whether it deserves to become policy.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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