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Air Bar Vibe GT Sample Order Workflow Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Vibe GT purchase order.
Between the factory gate and the retail shelf, sample order workflow is where most of the value on the Vibe GT is either created or lost.
Keeping a short internal note on sample order workflow for each SKU pays for itself the first time a dispute arises over the Vibe GT.
Why sample order workflow matters on the Vibe GT
Request samples with the final specification, not an approximation.
Keeping a short internal note on sample order workflow for each SKU pays for itself the first time a dispute arises over the Vibe GT.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe GT |
| Brand | Air Bar |
| Category | Vape Pens |
| Battery | 1300 mAh |
| Output range | 10-25 W |
| Capacity | 1.2 ml |
| Charging | Magnetic dock |
| Coil options | 0.6 / 0.8 / 1.0 ohm |
| Carton quantity | 240 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe GT economics actually settle.
Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.
Checklist
- Record the arrival condition with photographs on the day of delivery.
- Agree in advance who pays for return freight on a defect claim.
- Request batch photographs and a packing list prior to shipment.
- Log sell through by account for the first eight weeks.
- Retain one sealed sample carton from every batch for reference.
- Verify that artwork matches the approved compliance template.
Commercial terms
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
Volume commitments work best when they are structured as a rolling target rather than a single fixed number.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (51 units) | Tier 1 | 21-30 days |
| Pallet (1765 units) | Tier 2 | 21-30 days |
| Container (19332 units) | Tier 3 | 30-45 days |
Frequently asked questions
How many Vibe GT samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.